Rental Inspection Checklist

Why is it important to use a move-in checklist?

A move-in checklist is a great way to make sure the lines of communication are open (from the beginning) between a tenant and a landlord. It is a way to help document the existing condition of the property and take a subjective inventory of what might need to be repaired or improved before the move-in date.  


From a renter’s point of view, an inspection checklist allows for safeguards to be put in place, a way to make sure an existing issue or problem is brought to light. The checklist, if done correctly and thoroughly, will also work as a negotiating tool to request that certain repairs be made to the rental property before your move-in date.  


From a landlord’s point of view, it is critical to keep your rental property in good condition at all times. A rental inspection checklist is one way to make sure you are addressing all issues, no matter how big or small. It is also a legal document that can be utilized in the future if additional damage is done to your property while a tenant is living in your home. 


Rental Inspection Checklist Example:

When creating a rental inspection checklist, it is essential to take all areas of your property into consideration. From inside the home to outside landscaping, a rental inspection should leave no stone unturned. Take a look at the following kitchen rental inspection checklist to get a better sense of what you need to include:


Kitchen Condition on arrival Concern Condition on Departure
Sink/Garbage Disposal
Paint/Overall Condition
Counter surfaces
Existing Furniture
Signature of Tenant 1:  Signature of Tenant 2: Signature of Tenant 3:  Signature of Landlord:


Common rental property inspection mistakes

  • When renting your home, it is best practice to create a detailed inspection form for each room/area of the home. Don’t make the mistake of creating an inspection checklist that only focuses on the main living areas.
  • Make sure to schedule a time for you and the tenant to inspect the home together. Carve out enough time so that the rental property can be inspected thoroughly, and no one feels rushed.
  • Don’t forget to document any changes you make to the property because of the rental inspection checklist. If a concern is addressed, make sure to document the fix on the inspection checklist so that everyone knows the problem has been discussed and remedied. 
  • Make sure all parties involved have signed the Rental Inspection Checklist and have an updated copy for their files. 


Need help?

At Oak City Properties, we understand that there is more to the rental process than just finding  tenants and keeping them happy while living in your property. From creating the lease to completing the required rental property inspection, we pride ourselves on making sure that all stages of the rental process are streamlined and efficient. If you are interested in learning more about our services, contact us at (919) 232-9222 or email us at


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